Please note that this policy applies only to this Checkmybooks website (at checkmybooks.co.uk) and not to the websites of other organisations to which we may provide links. We are not responsible for the privacy policies or practices of such third party sites and you should make your own enquiries in respect of them.
When do we collect personal information?
If you use the website we collect your personal information from you in the event that you make an enquiry or provide other feedback to us. If you are a customer of Ledgerscope, we collect personal information when you initially register as a customer.
We may also collect personal information from you when you access the website for auditing usage of the site and for general administration purposes. If you do not wish us to collect your personal information please do not provide it.
We may in some cases collect information about you that may not be personal data. For example the type of Internet browser you are using, the type of computer operating system you are using, and the domain name of a website from which you linked to our website.
How is the information used?
We will use your personal information to identify you, to update our records and to generally manage your relationship with us. We will also use the information we collect to track and monitor the usage of our website and help us understand the patterns of site visitors. This will help us operate the site more effectively, identify what sort of information is of interest to our users and assist us in business processes such as accounting, marketing and record keeping.
Will my personal information be provided to third parties?
We may share your personal information with third parties but only in the strictly limited circumstances set out below.
- We will provide your personal information to service providers with whom we work. Such parties will be subject to the same levels of security for your personal information as us and, where required, are bound by a legal agreement to keep your personal information private and secure.
- In certain circumstances we may share your personal information with affiliated companies and service providers who perform functions on our behalf such as fulfilling orders, processing payments, carrying out promotional services or data management, and our internet service provider. These third parties must at all times provide the same levels of security for your personal information as us and, where required, are bound by a legal agreement to keep your personal information private and secure.
- We may also supply your personal information to government bodies and law enforcement agencies but only: if we are required to do so by the requirements of any applicable law; if in our good faith judgment, such action is reasonably necessary to comply with legal process; to respond to any legal claims or actions; or to protect the rights of Ledgerscope, our customers and the public.
Will I be sent information that I did not ask for?
To keep you informed about our current or future services, we may contact you by e-mail. If you wish not to receive such communications, unsubscribe following the instructions at the end of the email or if you have any queries regards this issue please contact us at the address below.
We will use “cookies”. Otherwise known as a type of tracking software, a cookie is a small, unique, text file that is sent to your browser from a web server and stored on your computer’s hard drive. We also run both Google Analytics and Gravatar.
What security will exist?
We are committed to protecting the privacy of your personal data. We use appropriate standards of technology and operational security to protect personal information including a Secure Server (based in the EU) and network firewall connection. Operationally, access to personal information is restricted to authorised personnel who are under a duty to maintain the confidentiality and security of such information.
Internet and data Storage
The Internet is inherently insecure. Personal information submitted by means of the Internet may be vulnerable to unauthorised access by third parties. Submission of personal information using the Internet is at your own risk. We will take reasonable and appropriate technical measures to ensure that your personal information is stored in a secure manner. However, we shall have no liability for disclosure of data due to errors in transmission or the fraudulent, negligent or other illegal acts of a third party, such as ‘Hacking’. Any transmission of personal information on or through the use of our website is at your own risk.
Transmission of data overseas
We will transfer customer’s personal information to our third party companies who are based in the USA, other than this, we shall not transfer your personal information outside the European Economic Area without your prior consent and not without first having assessed the adequacy of protection for individual rights in respect of personal data available in that country.
How can I access my personal information?
You have certain rights as a Data Subject under the Data Protection Act 1998 to request details and in certain circumstances a copy of the personal data which we hold about you. The law states that we may charge you a fee (currently £10) for providing this information. If you would like a copy, please write to us at the address below and mark your envelope “Personal information request”. Should you discover any inaccuracies in such personal data, please notify us as soon as possible at the same address. We will then correct our records and notify any third parties to whom such personal data may have been supplied.
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